Administrative Rules and Procedures to Implement Policy 502.05

Students will be placed by the principal, in consultation with staff members, the school counselor, the school psychologist, and parents or guardians, at the grade level and course of study to which the student is best suited academically, socially and emotionally.

Admission requirements:

1.   Age Requirements

  •  Minimum Age – A child shall be eligible for admission into kindergarten at the beginning of the school year if the child is five years of age or will be five years of age on or before July 31 of the calendar year in which the school year for which the child is seeking admission begins).
  • The District shall admit a child who will reach the age of five on or after August 1 and on or before October 15 of such school year) under the Early Entrance Administrative Procedures (below).
  • Graduates – A student who has received a high school diploma or received a general equivalency diploma shall not be eligible for admission or continued enrollment.
  • Age 21 – A student shall not be admitted or continued in enrollment after the end of the school year in which the student reaches the age of 21.  The school year for this purpose ends at the last day of instruction for graduating seniors.

2.   Birth Certificate [All Grades]

  • The parent or legal guardian of any child in preschool to grade 12 shall furnish a certified copy of the student’s birth certificate issued by the state in which the child was born, prior to admission of a child for the first time.  Other reliable proof of the admission of a child’s identity and age, accompanied by an affidavit explaining the inability to produce a copy of the birth certificate, may be used in lieu of a birth certificate.  An affidavit is defined as a notarized statement by an individual who can verify the reason a copy of the birth certificate cannot be produced.  The proof of identity and age must be given to the school within thirty days of enrollment.  If this requirement is not met, the matter shall be referred to the local law enforcement agency for investigation.
  • Leg. Ref. 79-214, 43-2007

3.   Proof of Residence (See Policies 502.02, 502.03, 502.05, and 502.07) [All grades]

4.   Immunization Record

  • Evidence of protection against measles, mumps, rubella, poliomyelitis, diphtheria, pertussis, tetanus, hepatitis B, chicken pox, and other diseases as required by applicable law will be required before admission will be allowed.  Requirements for immunization may be waived by 1) a written statement by parents or legal guardian for “sincerely held religious beliefs”, or 2) a statement signed by a licensed physician stating that immunizations are underway or that the immunizations would be injurious to the health of the student or any member of the student’s household.
  • Leg. Ref. 79-214, 79-217-223

5.   Physical Examination

  • by a licensed physician, physician’s assistant or nurse practitioner in previous six months [Required for all kindergartners and seventh graders; also mandatory for students in all grades who enroll from out of the state.]  The physical examination requirement may be waived if the parent or guardian objects in writing and the objection is on file at the school prior to enrollment.

6.   Visual Examination

  • by a physician, a physician assistant, an advanced practice registered nurse, or an optometrist in previous six months.  [Required for all kindergarteners and seventh graders; also mandatory for students in all grades who enroll from out of state.]  The visual examination requirement may be waived if the parent objects in writing and the objection is on file at the school prior to enrollment.  The school shall make available contact information regarding free or reduced-cost visual evaluations for low-income families that qualify.
  • Leg. Ref. 79-214, 79-220

7.   For Foster Children or Wards of the State or Court

  • court documents and pertinent school records must be provided prior to admission.  All admissions are subject to the conditions that admission requirements other than residency be satisfied to the extent required by law and that the school district is legally responsible for or authorized to admit the child or provide educational services to the child.

8.   The attached Application for Student Admission form shall be used to track the compliance with the above requirements for enrollment in the Elkhorn Public Schools, under Rule 19  (Persons in legal or actual charge or control of a child).

 9.   Non Accredited or Home School Entrants

  • New students entering the District from non-accredited schools or home schools, or who have not attended accredited schools in the past semester, will be placed in grades and classes on the following basis:

Elementary  (Grades 1-5)
The appropriate level of placement for elementary students may be determined by, but not limited to, consideration of the following information:

  • Chronological age.
  • Previous public or private accredited school performance.
  • Diagnostic test date.
  • Standardized achievement test data.
  • Other data that would allow for a demonstration of the student’s current level of performance.

Secondary  (Grades 6-12)
The appropriate level of placement for secondary students may be determined by, but not limited to, consideration of the following information:

  • Chronological age.
  • Previous public or private accredited school performance.
  • Diagnostic test data.
  • Standardized achievement test date.
  • Criterion referenced test data.
  • Final examination test data.
  • Other data that would allow for a demonstration of the student’s current level of performance.

Graduation Credits
A student who enrolls in the District after attending a non-accredited or home school will be granted credits in core subject matter (English, mathematics, science, social science, and physical education) to the extent that the student can show evidence of mastery of the subject matter.  Elective credit will not be granted.  Mastery may be determined by the following assessment methods:

  • Completion of chapter tests and/or final exams.
  • Appropriate criterion referenced examination performance.
  • Diagnostic test data.
  • A plan leading to graduation will be developed that is approved by the building principal and the Superintendent.  The student must be enrolled in and complete at least two semesters at Elkhorn High School or Elkhorn South High School and all requirements of the graduation plan to receive an Elkhorn High School or Elkhorn South High School diploma.
  • Pass/fail grades will be assigned to those courses in which students are granted credit when they begin attending Elkhorn High School or Elkhorn South High School.

10.    Early Entrance Administration Procedures

KindergartenTo be eligible for enrollment in kindergarten, a child must have reached his or her fifth birthday on or before July 31 of the calendar year in which the school year for which the child is seeking admission begins. Any child who reaches the age of five on or after August 1 and on or before October 15 of such school year, shall be admitted to kindergarten provided that child’s parent or legal guardian requests admission under one of the following:

  1. The parent/guardian provides a written statement that the child attended kindergarten in another jurisdiction in the current school year or that the family anticipates a relocation to another school district where kindergarten admission will be allowed within the current school year.
  2. The child demonstrates that he or she is capable of carrying out the work of the kindergarten curriculum through appropriate assessment procedures and entrance guidelines established by the superintendent.

Nebraska Statute 79-214, provides for districts to admit children as early entry kindergartners through confirmation by documentation of previous attendance in another jurisdiction kindergarten program, anticipated attendance through relocation to another jurisdiction where kindergarten admission will be allowed within the current school year, or a locally designed testing program. Students admitted for early kindergarten entrance should demonstrate advanced levels of comprehension, have an extensive speaking vocabulary and advanced listening/memory skills or numerical ability.  Students should also demonstrate a social competence commensurate with the expectations of the kindergarten curriculum.  The evaluation for early entrance to kindergarten will consist of a thorough assessment of the child’s developmental levels to include cognitive, social, emotional, physical and perceptual-motor areas.  Whenever possible, social, emotional, and perceptual-motor development shall be assessed by the use of formal instruments in addition to the examiner’s professional judgment.

Requirements — District/Parent/Guardian Responsibility

  1. It is the responsibility of the District to formulate and make known the policy and implementing procedures to the community within the options permitted by law.
  2. Initiate, Authorize Screening and Evaluation–It is the responsibility of the parent/guardian to initiate with the superintendent/designee a request to have his/her child evaluated for early entrance to kindergarten under these procedures and provide all of the necessary support materials to the evaluators.

Administrative Procedures

  • Children must be five years of age by October 15 of the early entrance year for admittance into the Elkhorn Public School kindergarten program.  No exceptions will be made to the October 15 date.  Parents must apply for early entrance prior to May 25th of the spring before fall enrollment to allow summer assessment to be completed.  An exception to this deadline may be made for students who become District residents after the May 25th date and before the first day of school. 
  • Upon application, a screening conference may be conducted with the parent(s), building principal, and kindergarten teacher to review the request for early entrance and discuss the District kindergarten curriculum and early entrance procedures.  Kindergarten roundup may fulfill this requirement.  It is the responsibility of school personnel to explain the nature and objectives of the assessments to the parents/guardians.  Parents must furnish the child’s birth certificate at the time of the conference and will be requested to complete child screening information.
  • After the screening conference, the principal will indicate the outcome of the conference to the superintendent or designee.  If a decision to individually evaluate the child is recommended by the building staff, the superintendent/designee will determine the evaluation schedule.
  • After receiving parental/guardian written permission, the intellectual/ achievement evaluation will be conducted by an Elkhorn Public Schools’ psychologist and other evaluators to insure consistency.
  • The application fee for early entrance evaluation will be $100.00 to be borne by the parent or guardian and be received with the parent/guardian written permission for the individualized evaluation.  Parents may request a waiver of this fee based upon economic hardship.

Evaluation of Early Entrance Applicants
The evaluation shall draw upon information from a variety of sources, including aptitude and achievement tests, parent input, teacher recommendations, physical condition, social and cultural background, and adaptive behavior; and insure that information obtained from all of these sources is documented and carefully considered in the eligibility decision.

The early entrance testing shall include cognitive and academic assessments. The cognitive evaluation shall include the administration of the Wechsler Preschool and Primary Scale of Intelligence Fourth Edition (WPPSI IV) individual intelligence test and/or other selected assessment instruments.  The child’s full scale percentile score must be at the 96th percentile (IQ=126) on the WPPSI-IV to qualify for early entrance.  In addition to general cognitive development, the evaluator must consider the overall profile of development with special attention to variability or scatter which might indicate potential difficulties in school learning.  Substantial differences in WPPSI-IV verbal/visual-perceptual aptitudes and statistical interpretations of test score stability (standard error of measurement) will not be considered in calculating the full scale intellectual score.  The academic testing shall include the administration of the Kaufman Test of Educational Achievement Third Edition (KTEA III) and/or other selected achievement assessments.  The child must score at or above the 50th percentile to qualify for early entrance.

  • The child shall demonstrate a social competence and emotional maturity that can be documented as part of the evaluation.  These factors may be demonstrated through participation in a successful group experience of at least one year, parent report using a developmental checklist and evaluator(s) observation.  When practical, documentation of the child interacting with peers, particularly in play groups, should be a factor in the assessment.  Social competence and emotional maturity may be documented through an interview/report of a preschool/day-care provider, parent report and/or observation.
  • The child’s overall development should be comparable with cognitive development and consistent with characteristics believed to predict successful school placement.  The developmental inventory (checklist) is not designed to fully assess school readiness but should serve to provide documentation of the child’s general development in key areas.
  • After the evaluation school personnel shall participate in a conference with the child’s parents/guardians to discuss the evaluation methods and results.  During the conference a decision will be made to accept or decline the early entrance application based upon the professional judgment of the evaluations.  The conference should not be viewed as a “pass” nor “fail” experience.  Care will be taken to respond to parental concerns and the unique developmental patterns in young children.
  • A child may be recommended for early entrance if the assessment results indicate superior intellectual abilities and development evidenced by the child’s ability to read, demonstrate an extensive vocabulary and/or number sense, physical skills, social competence, emotional maturity and adaptive behavior.
  • After the placement decision, an evaluation report documenting eligibility shall be written by the school psychologist, reporting the child’s strengths, weaknesses and potential educational needs in the areas of cognitive, social, emotional, physical and perceptual motor development.  A copy of the report will be sent to the parents/guardians, school principal, and to the superintendent or designee.
  • There is no provision in this policy and administrative procedures for a reevaluation, retest or appeal of the decision of the evaluators.

11.  Placement
New students entering the District from schools recognized and accredited by a state department of education will be placed in the grade level and/or courses indicated on the basis of their prior performance, grade placement, recommendations, and credits earned in their former school district.

The grade point average will not consider pass/fail credits.  A minimum of four semesters of attendance at Elkhorn High School or Elkhorn South High School will be required for a student to be considered for academic honors.

12. Enrollment of Expelled Students

It shall be the policy of the district to not enroll any student who has been expelled from any public school in any school district in any state, or from a private, denominational, or parochial school in any state until the Board of Education, by a majority vote, votes to approve the enrollment of such student.  Nothing in this policy shall require the Board to take such a vote on any application for enrollment by any such student.

Nothing in this policy, however, shall be construed to prohibit the Board from receiving the student conditioned upon the student being required to attend the District’s alternative school, class or educational program pursuant to Section 79-266 until the terms of the expulsion are completed.  No student who may have been expelled from a private, denominational, or parochial school, or from a school in another state, shall be prohibited from enrolling in the district if such student resides in this district or has been received under an option or open enrollment to this district, once the time limits placed on the expulsion has run, pursuant to the Student Discipline Act, or for any expulsion for an offense for which expulsion is not authorized for a public school student under the Act.

Legal Reference:
Neb. Rev. Stat. §§ 43-2001 to 43-2012
Neb. Rev. Stat. § 79-214
Neb. Rev. Stat. §§ 79-217 to 79-223
Neb. Rev. Stat. § 79-266.01
173 NAC Chapters 3 and 4 (HHS Regulations)

Approved:  September 17, 1996
Revised:  June 12, 2000
Revised:  November 12, 2001
Revised:  June 14, 2004
Revised:  January 9, 2006.
Revised:  April 10, 2006
Revised: November 8, 2010
Revised:  November 11, 2013

Revised March 25, 2016