Policy 706.01
Purchasing Procedures
PURCHASING GUIDES
The function of the Business Affairs office shall be to serve the educational program by providing the necessary supplies, equipment and services. The Board declares its intention to purchase competitively and locally, whenever possible, and to seek maximum educational value for every dollar expended.
The acquisition of services, equipment and supplies shall be centralized in the Business Affairs office under the supervision of the Superintendent.
The purchasing practices of the District shall be such as to benefit the educational program. To accomplish this result, the decisions on purchases shall be based on:
1. Specifications which stress good quality within limitations of the budget.
2. The lowest cost within the specifications.
3. Consideration for the quality of service.
4. Promptness of delivery.
5. Consideration of local vendors.
REQUESTING GOODS AND SERVICES (REQUISITIONS)
Requisitions for budgeted items shall originate from the key personnel directly responsible for their use. The Superintendent shall arrange appropriate administrative review channels whereby all requisitions shall be examined and approved, or disapproved, for purchasing.
The Superintendent shall receive and process requisitions in a manner most beneficial to the overall purposes of the schools within the adopted budget of the District.
A complete central record system will be maintained by the Superintendent for the purpose of combining orders, avoiding duplication of purchases, taking full advantage of lowered prices for quality purchasing, to follow up on orders, and to reconcile deliveries to orders before payment is made. This delivery control will be applied to all purchases regardless of point of delivery.
Adopted: June 12, 2006