Student Transfers Out or Withdrawals
If the student’s parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they shall notify the building principal in writing as soon as possible of the decision to withdraw or transfer the student from the education program. The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets and completion of grade records.
The notice shall state the student’s final day of attendance. If the student is not enrolling in another school district, the school district shall maintain the student’s records in the same manner as the records of students who have graduated from the school district.
If the parents wish to have the student’s cumulative record sent to the new school district, the parents shall notify the principal in writing. This notice shall include the name of the school district and the person at the new school district to whom the student’s cumulative records should be sent. If the new school district requests the student’s cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.
Transfer Procedure
The procedure for transferring is as follows:
- Secure authorization withdrawal or transfer note from the parent or guardian.
- Obtain appropriate forms from the guidance office or principal’s office.
- Have the forms filled out by teacher, return all school books and property, and make sure all obligations are cleared.
- Take completed forms to the guidance or principal’s office for final clearance.
Early Withdrawal
A person who has legal or actual charge or control of a child who is at least sixteen years of age may withdraw the child from school if an exit interview is conducted as required below, or if a signed notarized release form is filed with the Commissioner of Education as required by law for a child enrolled in a school that elects not to meet accreditation or approval requirements.
The exit interview shall be conducted at the time and place selected by the superintendent or the superintendent’s designee upon receiving the written request of any person who has legal or actual charge or control of a child who is at least sixteen years of age if the child is enrolled in a school operated by the school district or resides in the school district and is enrolled in a private, denominational, or parochial school.
The exit interview shall be personally attended by:
- The child, unless the withdrawal is being requested due to an illness of the child making attendance at the exit interview impossible or impracticable;
- the person who has legal or actual charge or control of the child who requested the exit interview;
- the superintendent or the superintendent’s designee;
- the child’s principal or the principal’s designee if the child at the time of the exit interview is enrolled in a school operated by the school district; and
- any other person requested by any of the required parties who agrees to attend the exit interview and is available at the time designated for the exit interview which may include other school district personnel or the child’s principal or such principal’s designee if the child is enrolled in a private, denominational, or parochial school.
At the exit interview, the person making the written request shall present evidence that the person has legal or actual charge or control of the child and that the child would be withdrawing due to either:
a) financial hardships requiring the child to be employed to support the child’s family or one or more dependents of the child, or
b) an illness of the child making attendance impossible or impracticable.
The superintendent or superintendent’s designee shall identify all known alternative educational opportunities, including vocational courses of study, that are available to the child in the school district and how withdrawing from school is likely to reduce potential future earnings for the child and increase the likelihood of the child being unemployed in the future. Any other relevant information may be presented and discussed by any of the parties in attendance.
At the conclusion of the exit interview, the person making the written request may sign the withdrawal form provided by the school district agreeing to the withdrawal of the child or may rescind the written request for the withdrawal.
Any withdrawal form signed by the person making the written request shall be valid only if:
a) the child signs the form unless the withdrawal is being requested due to an illness of the child making attendance at the exit interview impossible or impracticable, and
b) the superintendent or superintendent’s designee signs the form acknowledging that the interview was held, the required information was provided and discussed at the interview, and, in the opinion of the superintendent or the superintendent’s designee, the person making the written request does in fact have legal or actual charge or control of the child and the child is experiencing either:
- financial hardships requiring the child to be employed to support the child’s family or dependents of the child, or
- an illness making attendance impossible or impracticable.
Legal Reference: 79-201
Adopted: April 10, 2006
Revised: November 12, 2012