Appropriate Use of District Computer System

These regulations shall apply to all users of the District’s computer system. The purpose for these rules and regulations is to provide clear guidelines for the use of the district’s computer system. Using the District’s system shall constitute an agreement on behalf of the user to abide by the provision of these rules and regulations.

Definitions

“User” shall mean but is not limited to an employee of the Elkhorn Public Schools.

“Computer System” shall mean but is not limited to: hardware, software, network, servers and data.

“Network” shall mean but is not limited to video, voice and/or data networks and peripheral components.

“Data” shall mean but is not limited to any electronic file or hard copy.

“Social Media” shall mean electronic communication systems, including web logs (blogs), internet chat rooms or bulletin boards, learning management systems, websites, e-mail, and cellular and/or mobile device applications, whose primary purpose is to provide a multi-directional communication venue for the user and others.

General

The District may restrict or prohibit the use of its computer system in response to any violation of these rules and regulations, other District technology policies, or state or federal laws. Inappropriate use of the District’s computer system and violations of these rules and regulations may result in denial of access to the computer system or other disciplinary action up to and including termination of employment. The District will install security and filter systems on all District computers.

District Electronic Mail

The District will operate an intradistrict communication system via its network . All users of the intradistrict communication system will be expected to regularly and promptly access messages (on at least a daily basis).

Permitted Uses

The District computer system is to be used for educational purposes and District related purposes. Employees before and after normal duty hours and/or during an employee’s lunch break, however, may use the computer system for personal use. Personal use shall be construed to be an “employment benefit” and employees shall use the district computer system only in a manner consistent with these rules and regulations and in a manner that such use would not constitute an expense to the district. Users may check out computers (under Policy1006.02) and provided such equipment is used in a manner consistent with these rules and regulations.

Prohibited Uses

  1. Use, which violates statutes, policies, rules and regulations regarding copyright and/or software license agreements.  Copyrighted material cannot be posted without explicit written permission from the owner.
  2. The creation, display, access, transmission, reception, exchange or distribution of any text, image or sound that is indecent, obscene, racist, sexist, threatening, pervasively vulgar, defamatory, illegal, fraudulent or that promotes harm to self or others.
  3. Use of the computer system for solicitation or advocacy for commercial, religious, political or any other non-education purpose.
  4. Use of computer system, which violates local, state, or Federal law. This includes attempts to gain unauthorized access, from within or outside the district, to district or proprietary computer systems including, but not limited to, network file servers or security systems.
  5. Introduction, transmission or creation of any computer “virus” using the computer system.
  6. Installation of any non-district software or peripheral equipment (e.g. printers, scanners, cameras, zip drives, or external hard drives) into the computer system without first obtaining the written permission of a district technology coordinators and/or the building principal.

Privacy

The District cannot guarantee user privacy. The computer system is the property of the District and any data or material stored on or in the system may be subject to retrieval and inspection by authorized personnel at any time for any reason connected with official District business. If in the opinion of the building principal and/or district technology coordinator there exists a reasonable suspicion that a violation of the permitted/prohibited uses of the computer system is occurring, the building principal and/or district technology coordinator may request and the Superintendent may authorize an electronic monitoring of the equipment possibly being used improperly. The district reserves the right to monitor any usage of district computers, including but not limited to, accessing browser logs, e-mail logs, and any other history of use.

Web Pages

The use of web pages in the District shall be for educational purposes only and the district reserves the right to control the content of web pages created by or installed on the district computer system. All web sites created with or installed on the district computer system shall adhere to the following guidelines:

  1. District Web Site – The District will establish a web site and will develop web pages that will present information about the district. District technology coordinators or designee(s) will be responsible for the creation, updating and maintenance of the District Web Site.
  2. School or Class Web Pages – Schools and classes may establish web pages that present information about the school or class activities. The building principal in consultation with the district technology coordinators will designate an individual to be responsible for managing the school web site. Teachers will be responsible for maintaining their class site.
  3. Extracurricular Organization Web Pages – With the approval of the building principal, extracurricular organizations may establish web pages.
  4. All material placed on web sites shall be reviewed by district technology coordinators building principals, and/or designee periodically to assure the material is accurate, appropriate for the intended audience, and that the material contained on web sites is appropriately attributed.
  5. All web sites shall not have outside links unless those links have given prior approval that is in writing and on file in the district technology coordinator’s office. No links under any circumstances will be allowed to business- commercial sites or to sites that provide the creation, display, access, transmission, reception, exchange or distribution of any text, image or sound that is indecent, obscene, racist, sexist, threatening, pervasively vulgar, defamatory, illegal, fraudulent or that promotes harm to self or others.
  6. No individual student names with pictures are to be published on the web site without parental permission and superintendent approval.  Student names with pictures are allowable as part of an electronic publication that is an extension of the approved journalism curriculum.  Only district and/or school building addresses or telephone numbers may be published. No addresses or phone numbers of individuals will be published on web sites.

Social Media

Staff members must receive written permission from the Superintendent or designee before using social media for school purposes.  Equity of access to information or content must be addressed before approval will be granted.

Professional and Personal Responsibility

When using non-District web sites and/or personal social media sites outside of the duties as a staff member of the District, staff should consider the following:

  1. The District’s Code of Ethics and the State Standards of Professional Practice are applicable (See Policy 405).
  2. District staff are responsible for all matters, which they post or publish. Personal social networking during contract time is prohibited.
  3. All matters which may be posted or published, including photographs, should reflect high standards of professionalism and professional discretion, and should not negatively or adversely impact relations with students, parents, other staff, or the community.

When using District technology, web and/or social media sites, staff may not engage in the following.

  1. Simultaneously identify oneself as a District employee and send, solicit, or display materials that are offensive, including sexually oriented material, graphic depictions of violence, or material that offends or harasses on the basis of race, color, religion, national origin, gender, marital status, disability, or age.
  2. Activities that do not reflect the standards of honesty, respect and consideration expected of District staff members or that interfere with the District’s core mission.  District staff are responsible for their online behavior and will be held accountable for the content of their communications on social media.
  3. Acting as a representative of the District, or acting in a way that would infer that one is a District representative or acting for and on behalf of the District when not authorized to do so (e.g., contacting the media or government officials with District e-mail, responding to complaints or questions about District business on internet discussion groups, etc.).
  4. Sending, receiving, printing or otherwise disseminating proprietary data, trade secrets or other confidential information in violation of District policy, proprietary agreements or other contractual terms. Using District-owned data or work product for personal gain.
  5. Inappropriately sharing confidential information related to District business, including but not limited to, personnel actions, internal investigations, research material, or student information.
  6. Any activity in violation of local, state, or federal law as it relates to the staff member’s employment with the District, including, but not limited to, defamatory remarks; destruction of District data or equipment; or accessing or sharing information in violation of any activity that would cause the District to not be in compliance with state or federal law.
  7. Any activity in violation of District policies and rules.

Approved: July 12, 1999
Revised: May 14, 2001
Revised: July 12, 2004
Revised: April 11, 2005

Revised:  November 12, 2012