Policy 402.08
Employee Travel Compensation
District funds may be expended for travel to and attendance at events for which the board has given board approval.
Payment may be made for the actual and necessary expenses incurred by Board members and district staff for travel to and from and attendance at educational meetings, conferences, programs, official functions, hearings or meetings, whether incurred within or outside the boundaries of the district pursuant to the following procedure:
A. For Board Members and Employees
1. For board members, approval by the board president and registration through the office of the superintendent for the board member.
2. For employees, approval by the superintendent and registration through the office of the superintendent for the employee.
3. Expenses remunerated or paid:
(a) Registration costs.
(b) Tuition costs.
(c) Tuition fees or charges.
(d) Lodging, if reasonably necessary.
(e) Transportation. Mileage paid at the current IRS rate.
(f) Costs of registration, transportation, lodging and banquet tickets may be advanced upon request by the Board or staff member.
(g) Expenses for which payment has been advanced or reimbursement is requested and is permitted by law shall be paid when the Board or staff member submits a fully itemized voucher or request together with receipts for payments made by the Board of staff member.
(h) Payments made for meals and lodging shall be expressly approved by the Board.
(i) Expenses of faculty advisors of approved student clubs when the faculty advisor shall be requested to accompany a student or group of students to a regional or national competition for which the student or students have qualified through competition and/or merit.
4. Proper documentation consistent with district policies and procedures shall be followed for purposes of expense reimbursement.
B. No district funds shall be expended for any expenses incurred by a spouse of an elected or appointed official, employee or volunteer of the district unless the spouse is also an elected or appointed official, employee or volunteer of the district.
Legal Reference:
Neb. Rev. Stat. 13-2203 and 13-2204
Approved: November 10, 1992
Revised: March 12, 1996
Revised: November 12, 2001
Revised: April 11, 2005
Revised: September 11, 2017